2023 ICPC South Central USA Regional Contest - Southern Conference

Site Director Information

Informations about Contest:

• What we will provide
• What you need to do
• Computer Details
• Contestant Area

What we will provide

We will will support you a lot. Here is a list od some of the things we will provide:

• SCUSA Web site and a place to put info about your site (directions, ...)
• Zoom info for the contest day
• A schedule for contest day
• Blank USB keys (shipped to you)
• Instructons to image the keys
• Assist with configuration of local environment (define printers, other)
• Attemp to solve technical issues you encounter in testing the key
• Electronic copy of the problem set
• Slack instance to communicate before and during contest
• Zoom feeds for Opening, Rules Clarification, Coaches Roundtable and Closing
• Money to cover food for teams (we will let you know the max amount per person we can cover)
• T-Shirts for iregistered staff (shipped to you)
• Coach and contestant shirts are covered by team fees

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What you need to do

• Provide facilities
  • Contestant area(s) with computers, ...
  • Large meeting room with Display and internet access suitable for a Zoom Conference
  • A place for eating (may be same as above)
  • Printing (Copying of problem set)
• People (Local volunteers to help you (make sure to add them as staff on ICPC))
  • Site Director
    • Coordinate everything
    • Provide SCUSA with info for creating slack invites
    • Print problem sets (practice and contest), 3 copies (1 per team member), plus a few extra problem sets for interested coaches
    • Print Kattis Login IDs
    • Maintain security of problem sets
    • Manage distribution of problem sets and login IDs
    • Plan logistics (parking, moving folks between locations, ...)
    • Provide SCUSA with site info (location, map link, special instructions for us to add to web site)
    • Make facilites are appropriate (enough seats, teams have work area)
  • Site Technical Lead
    • To work with me on the technical side
    • Image bootable keys
    • To ensure systems work with boot image
    • Make sure printer(s) are ready, work and have supplies
    • To provide printer config info
    • Ensure zoom presentation tech is ready
    • Ensure slack is available for contest day coordination
  • Site Registrar
    • Print Badges
    • Sort T-Shirts
    • Sign in teams contest morning and give them shirts and badges (and any thing else needed)
  • Site Food coordinator
    • Plan food
    • Arrange for food delivery
    • Supervise food distribution and cleanup

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Computer Details

You will need to provide at least one computer per team. It is wise to have some spares in case of technical difficulties. The computer will need to meet some minimum requirements:

• X86 architecture
• Able to boot from USB key
• 8 GB RAM minimum
• Display
• Keyboard
• Mouse or track pad
• Internet acces over a WIRED connection (wireless not supported)

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Contestant Area

Contestants will need the following items at their work area:

• Computer (booted with our USB key)
• Keyboard, mouse or trackpad, display
• Three chairs
• Room to work

Basically the team will work in their area. It will contain the computer system, places for them to sit and room for them to work with paper and pen(cil). Many times this is done in a lab setting that happens to have a computer at every posiiton. Usually, you remove (or move) the keyboard and mouse of the two unused computers to provide work room for the two competitors not using the computer. A visible sign should be place at each area so the teams can no which station is theirs.

You should have scratch paper available for the teams.

Having a printer available for them to use is a plus. The contest software can be configured to print to the printer. A proctor (volunteer) should be in each competition room. This volunteer should do the following:

• Observe the area
• Look out for cheating
  • Talking to anyone other than their teammates
  • Messing with hardware/power
  • Using a phone or other computational device
  • Possessing any machine readable media (disks, USB keys, ...)
• Deliver printouts
• Direct contestants to Restrooms
• Answer questions about locale
• Know what to do about technical issues (i.e. who to contact)
• Instruct teams that all questions related to contest should be sent to the judges via the Kattis Clarification System
• Not answer technocal questions -- that is for Clarification System or local Technical Staff

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We REALLY NEED some more sites. Please contact management@scusa.lsu.edu if you think you might can host please contact us immediately and let us see if we can make it happen.

This contest has been run as a distributed contest (prior to COVID). We NEED sites to host the contest. We would like a site to be able to host a minimum of 15 teams (your school’s teams cannot exceed 50% of the site team count). The Site Director will need to handle the following tasks:

• Coordinate site details
• Provide computer lab(s) for the teams (3 seats, one computer)
• USB key to be used for bootable image (one per machine)
• Provide a meeting room with Internet and AV for the Opening, Rules Review and Results announcement
• Arrange Lunch and food/snacks post contest

We will provide the following:

• One free team registration
• A bootable image to run on your computers
• A pre-contest time window to test everything
• A portion of registration fee to cover food
• Zoom invites
• A slack channel (maybe discord) for Site Directors and SCUSA staff to communicate
• Web presence to post local info (parking, map, details)

We will use discord for site coordination. Invote: Invite. All sites should have someone monitoring this discord session throughout the day. In particular, arounbd start and end of events, someone must be monitoring discord.